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In case you want to know how to write a memo, keep on reading our article. Memo writing is considered a common task in the current corporate world. Memorandum refers to a standard and very convenient way of business communication. It is not a surprise that such writing form has its requirements and rules. That is why when you want to make your custom memo writing perfect, you will have to learn the writing rules and follow them precisely.
Prior to beginning your memorandum writing, you should make sure that you know your target audience. This factor should not be underestimated. Dedicate some time to finding out who will read the memo and how the target audience can benefit from your memorandum. Is your memo targeted at the whole organization or a particular group of managers? You need to give answers to these questions and then start writing your memo. Do not forget to pay attention to the format.
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When you learn how to write a memo, you should know that using correct headings is a key to successful writing. The whole memo should be organized around the headings. Do not forget to indicate the name of an individual to whom your memo is addressed and the main subject. This information should be provided in the general heading.
Begin your writing from introduction. It is the first step to successful results. In the introduction, it is important to explain why you decided to write this memo and what you aim to achieve in the end. One paragraph introduction is absolutely enough. When you are done with it, go to the next step and create the main body. In the end, make a logical conclusion that will contain major arguments.
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It is important to be simple and straightforward. It is a bad choice to out hidden meaning between the lines.
Start your memo by restating the major goal and subject of the memorandum. You need to clearly explain the intent of your document. Make sure that the tone is defined as well. Provide brief information on what is going to be described in the document. Your memo should have a basic framework. It will help readers to understand what can be expected from the document.
All paragraphs should be short in order to avoid confusion. Six or seven lines per one paragraph is the perfect length. When the document has enough white space, the information will be perceived easier.
Any details that are considered unnecessary or extensive should not be included in the document. One page memo is the right length. In case your document exceeds one page, you will have to make a short summary to it. You can check out memo examples and see how they can look.
If you want to write an effective memo, you should use explicit and clear language. The need of your potential readers should be met on 100%. If you know that your audience is not well aware of the subject, avoid using terminology and sophisticated words. Every potential reader should have a chance to understand your main message.
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Citations and Formatting
In some cases you will have to reference information from other sources. Moreover, you may wish to provide some direct quotes in your document. In such case, you will need to cite them in the paper and provide a list of references on a separate page.
Editing and Proofreading
Write the first draft and make a short break. Then write a second draft. When your mind is clear, you can start editing and proofreading your paper. Make sure it is free from any spelling, stylistic and grammatical mistakes.
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